Your Quick Go-To Checklist for Corporate Event Planning / Solution Entertainment
Effective corporate event planning requires an eye for detail and a head for organisation! We’ve created this corporate event planning checklist to make the process easier. It can help you tick off core tasks and cover the basics, so you have more space to think creatively, not just logistically.
  • Conceptualise your event and map out a budget. Create a plan listing objectives, desired outcomes and metrics to track. An event is never a standalone piece, and should fit into a wider company objective and marketing plan.
  • When corporate event planning, keep partners in the loop. Coordinate on requirements and schedule regular times to keep in touch.
  • Lock in the budget and scout venues. Book a venue at least three months out from the event and allow even more time if it falls in a peak period. Tip: Some venues will waive the cost of space at a minimum food and beverage spend; it always pays to ask.
  • Map out theming and audio visual elements. Tip: Don’t cut corners on AV, as it’s one of the first things guests notice. It can instantly level an event up or down.
  • Map out collateral, contact suppliers and request quotes. You might want to keep this digital so you have a record of everything.
  • Map out a marketing plan so you can start drip-feeding details and creating anticipation and hype.
  • Lock down any sponsors and collaborations and give these parties time to get organised early.
  • Source videographers / photographers and plan vision. Get super organised and create a plan for cutting up and repurposing content to keep the momentum on your channels going post-event.
  • Source permits. You’ll need a council permit if using public spaces, and an appropriate licence if serving alcohol.
  • Create a guest list and send out invites. There are a number of corporate event planning apps that can send online invitations and automate guest lists.
  • Create any slide decks early and don’t forget to rehearsals!
  • Ensure every part of your event is on brand. First impressions count, and in a cluttered market it’s important to make the most of every opportunity.
  • Create a run sheet to keep all parties in the loop and make sure everything’s tracking on time.
Your Quick Go-To Checklist for Corporate Event Planning / Solution Entertainment

Keep in mind this corporate event planning checklist is not exhaustive, but serves as a basic planner you can add to.

Enlisting the support of a corporate events company to plan your next event can also help you cut time and costs by taking you straight to solutions tailored to your size, specifications and market. Talk to us to find out more.

Your Quick Go-To Checklist for Corporate Event Planning / Solution Entertainment
Event Entertainment to Capture Audience Attention / Solution Entertainment
Brad Hampel

Event Entertainment to Capture Audience Attention

Event entertainment is at the top of the list when it comes to making a lasting impression on your audience. Impressions are what shape ideas, and ideas are what shape buying decisions – so entertainment is a key ingredient in the mix of a successful event. That’s why we placed so much emphasis on entertainment

Read More »
The First Steps to Planning a Standout Corporate Event / Solution Entertainment
Brad Hampel

The First Steps to Planning a Standout Corporate Event

Breezy drinks, hot, fresh canapés, a sophisticated space… these are all staples of a successful corporate event, but they’re not the starting point. It’s important to get the foundation right before you start planning the details, or else you might just experience roadblocks further down the track. Like not attracting the numbers you planned for,

Read More »
Uncover Melbourne Gala rolls out the Red Carpet / Solution Entertainment
Brad Hampel

Uncover Melbourne Gala rolls out the Red Carpet

Hosted buyers and media attending the 2020 Asia Pacific Incentives & Meetings Event  (AIME) experienced a sophisticated night full of glamour at the Uncover Melbourne Gala last night at Melbourne’s newest venue – the Ian Potter Queens Hall, the jewel in the State Library Victoria’s stellar collection of unique heritage spaces. Showcasing Melbourne to an international audience, Showtime Event

Read More »
Challenges Event Management Companies Know How to Overcome / Solution Entertainment
Brad Hampel

Challenges Event Management Companies Know How to Overcome

Like all services, event management companies differ in style, approach and aesthetic. But one thing we all have in common is that certain event challenges are practically universal! We’ve listed 3 challenges that we see all the time – and how to overcome them.  1. Lack of tangible goals  Every event should have at least

Read More »
3 Corporate Event Planning Trends for 2020 / Solution Entertainment
Brad Hampel

3 Corporate Event Planning Trends for 2020

Are you looking for ways to maximise engagement at your corporate events? Here are three corporate event planning trends you might want to consider for your next meeting, conference, product launch or party. 1. Prime your market before starting corporate event planning More and more event planners are testing the temperature of the market and

Read More »
Sales Conference Events to Hit the Ground Running in 2020 / Solution Entertainment
Brad Hampel

Sales Conference Events to Hit the Ground Running in 2020

As 2020 lands, you might have started thinking about your sales conference events for the year ahead. These play an important role for your guests in professional development and prospecting. Here are three key considerations to keep in mind at the planning stages to help make sure your sales conferences are engaging, effective and easy

Read More »