Welcome to the double-edged sword of planning a corporate Christmas party!

It can be a whole lot of fun creating an experience that celebrates the end of the working year, yet it can also be fraught with danger. Office politics, keeping a mixed demographic of people fed, watered and entertained, and juggling budgets.

So how do you walk the tightrope of party planning with grace and skill?

We’ve popped together a cheeky checklist to help you pull a corporate Christmas party together.

PRE-EVENT

  • Get strategic and match the event experience to company objectives and culture.
  • Allocate roles and responsibilities to the event planning team.
  • Research venues, suppliers, AV and production, catering options, styling elements and entertainment and from that, create a budget that captures all expenses associated with the event.
  • Create event documents to support you in managing the event such as checklists and a project plan and a critical path.
  • Get in touch with all suppliers and make sure all deposits and progress payments have been paid, and contracts have been signed before event delivery. You don’t want any nasty surprises on the day of the party!
  • Update and distribute all event delivery documents such as floor plans and runsheets with final numbers and details to all stakeholders.

PARTY TIME!

  • Keep the set up on schedule by checking in with supplier’s onsite and making sure deliveries, suppliers and staff are in the right place at the right time.
  • Run a technical rehearsal with the AV / Event production team followed by a final check of the set up: styling, AV, venue, seating, tables, and stage.
  • Manage any last minute details such as no-shows, changes to the table plan, late dietary requirements.
  • Open the doors!

IT’S ALL OVER

  • Reconcile the event budget.
  • Send out a post-party survey to those who attended (maybe give them a little time to recover) to look for opportunities to improve and find out what really resonated with them.
  • Hold a final production meeting with key event partners and suppliers and the event team to also look at what went well and what could improve for the future. From that and the post-event survey, collate feedback and provide a post-event report.
  • Put your feet up and have a little champagne. Good job!

This checklist will help you keep the show on the road, so to speak. Or if that looks like a bit too much to take on and deal with, you can always partner with Solution Entertainment and we can manage that checklist (or parts of it) for you.

Corporate Events: 6 Quick Tips to Attract a Crowd / Solution Entertainment
Brad Hampel

Corporate Events: 6 Quick Tips to Attract a Crowd

There are many types of corporate events, from black tie parties to retreats, and product launches. If you want to create a sell-out event, a few basic principles apply, whether you are throwing a cocktail party or a corporate lunch. Firstly, attracting a crowd comes down to marketing, which is inclusive of everything you do

Read More »
How to Find the Best Event Company for a Product Launch / Solution Entertainment
Brad Hampel

How to Find the Best Event Company for a Product Launch

You’ve created a product, and now it’s time to launch it to the world through the best event company you can find. A launch event is an opportunity to give your most dedicated customers and community a VIP look into your latest offering. It can create buy-in, media coverage and social proof to push your

Read More »
Team Building Events that Create Cohesion and Connection / Solution Entertainment
Brad Hampel

Team Building Events that Create Cohesion and Connection

If you have a brand new team and want to break the ice, or your existing guys need a little more encouragement to work together, it might be time to plan a team building event. Team building events are an excellent bonding activity to create a deeper purpose aligned to brands. How team building events

Read More »
Five event management agency tips you need to know now / Solution Entertainment
Brad Hampel

Five event management agency tips you need to know now

Planning an event can be complex.  There is a lot to consider, evaluate and articulate, and teamwork is critical. Because we do this often we have robust and time tested processes in place which make events much easier to manage.  Diving straight into an event without properly defining the goals of the event can lead

Read More »
Ten Awe Inspiring Ideas For Your Corporate Events / Solution Entertainment
Brad Hampel

Ten Awe Inspiring Ideas For Your Corporate Events

Corporate event audiences are a tough crowd. Improved event production practices and ever-changing technology has ramped up the event experience for attendees. Minds have been blown. They’ve seen it all and heard it all. So how do you take your corporate event to the next level and make sure yours is the one everyone is

Read More »
4 Secrets about business events only a handful of people know / We Are Solution Entertainment
Brad Hampel

4 Secrets about business events only a handful of people know

We’re often asked how did that crazy idea turn into reality? We know that sharing is caring so we’ve opened our Pandora’s box of event tricks to share some of our industry secrets with you. A business event is an event that has a strategic business objective attached to it (often this is measured by

Read More »